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Hotel & Travel Logistics
What is the venue address and information?
AT&T Executive Education & Conference Center
1900 University Ave
Austin TX, 78705
Hotel Floorplan
Are there special hotel rates for attendees?
Yes, our hotel room block offers discounted rates for conference attendees. Blocked rooms are set at government per diem ($173 per night), and are for check in on July 27, check out on July 31.
Link to reserve your room through our Hotel Block
How do I get to the venue from the airport or train station?
The closest airport is the Austin-Bergstrom International Airport (AUS). Austin also has an active Amtrak station. Find information about ground transportation here. The hotel does not provide shuttle service. Uber/Lyfts and taxis are also an option.
Is parking available on-site?
The hotel does offer paid parking. View their parking information on their website.
In-Person Conference Logistics
Where is everything? How do I find my way around?
Each session title will say what room or foyer it is in. Reference the Hotel Floorplan for what rooms are on what floors.
Are meals or refreshments included with my ticket?
Yes! ESIP provides a continental breakfast, lunch, and coffee breaks each day, Tuesday through Friday. Curious about what’s on the menu? Check the Sched listing for each meal (coming soon). We also encourage you to bring a reusable mug and/or water bottle.
Is free WiFi available?
Yes, free WiFI will be available (info coming soon)
Online Conference Logistics
How do I log in to view sessions online?
Once logged in with Sched, you can navigate to the Schedule and select which sessions you want to attend. Create your own personal schedule to plan your meeting and receive daily email reminders from Sched with your chosen lineup.
To join remotely, log into Sched and use the Schedule to find the session you want to join. From each session, you’ll find a link to access the Zoom video link and interactive notes docs. Many sessions are using Slido and Miro for Q&A, polls, and hybrid interactions. Some may use Zoom breakout rooms to help encourage small group discussions.
Session Logistics
What audiovisual equipment will be provided?
An ESIP laptop will be available in each of the breakout session rooms. Session leaders and speakers will use these laptops to access their slides and notes documents. The talks will be broadcast live in Zoom. We are unable to provide speaker cameras in the room this year.
Can I request additional technology or resources?
ESIP is offering session leaders support with setting up Slido for their sessions, ahead of time, to allow a collaborative environment for both in-person and online attendees. If you want to request these tools, reach out to [email protected].
Will my presentation be recorded and shared?
Yes, all sessions and talks will be recorded and made available about a month after the meeting.
Can I get attendee feedback from my session?
Yes. At the end of each day, the Sched platform automatically sends out emails to attendees for feedback on the sessions they attended.
What should I do if I encounter technical issues during the conference?
You can contact ESIP Staff at [email protected].
Networking
Will I have access to attendee contact lists?
In Sched, you can go to the Attendee tab to see a list of attendees. Some people may choose to leave their profile and contact information private.
Are there nearby restaurants for dinner?
Yes, there are many restaurants within walking distance of the hotel. Consider snagging a reservation for the Wednesday night Dine-Around Dinners (coming July) with a small group of other attendees.
Will there be dedicated online networking sessions?
While we do not have a dedicated networking event for online participants, we have a slack channel (#austin-2026) for all questions and conversations, and we will have an online portion of the Unconference session Thursday.
General or Other Inquiries
Who can I contact if I have general questions about the event?
You can contact ESIP Staff at [email protected]. We will be at the registration desk all week. For urgent questions: Contact us at 1(800)881-9418.
Does the conference have a code of conduct?
By participating in the ESIP Meeting, you agree to adhere to the ESIP Community Participation Guidelines.
You can notify us of an issue through ESIP's reporting process.
Registration Cancellation & Refunds
We know plans can change, and we'll miss you if you can't make it! Here is how we handle registration cancellations. Refunds must be requested by emailing [email protected]. We recommend transferring your in-person ticket to a colleague or changing to virtual registration.
Through June 26 (Full Month Prior): Cancel by this date to receive a full (100%) refund.
June 27 - July 24: Cancellations made during this window will receive a 50% refund.
After 12:00pm (Noon) EST on July 24: Because our small team will be fully immersed in final event preparations, we are unable to process any changes o refunds after this time.
